top of page

Cleaning time matrices for five standard rooms

Summary

The INSTA 800 standard describes a system to specify the desired cleaning quality and how to inspect it. The standard describes six quality levels. The aim of the project was to determine how dirtiness and the desired level of cleanliness affect cleaning time.

Time measurements were made in five standard rooms: office, toilet, classroom, corridor, and staircase. Office room measurements were conducted in both hard and textile floor rooms. Over 800 time measurements were made in Estonia, Finland, Latvia and Sweden.

As a result, the measurements not only highlighted the effects of soiling and desired quality level on cleaning time, but also revealed the importance of understanding the core of the standard, identifying dirt, and the value of cleaning expertise.

Time measurements showed the numerous factors affecting cleaning and cleaning time. It is obvious that both soiling and the quality requirements are of great importance, but the effect on cleaning and cleaning time varies by room type. Also, the skills of the cleaner and the know-how of the cleaning company have a big impact.

Based on the measurements and combining all the results, it could be concluded as an estimate that 10–30% more time is needed for cleaning if the set quality level increases by one, depending on soiling and type of premises. This requires that cleaning is optimised by taking into account the amount and quality of soiling before cleaning and the desired quality level. As a result, under- and overcleaning will not happen.

All the time measurements were made in real-life situations. It is evident that this caused variation in the results. But as such, this corresponds to real situations in daily work in the cleaning industry. Cleaning services are not a standard product, but the research results show that with the INSTA 800 standard, it is possible to develop cleaning services and the industry.

The obtained data can be used as guidance when planning quality requirements and as the basis for analysing how much raising the quality level increases the cost of cleaning, however, keeping in mind that every case is unique.

The measurements also revealed factors that can reduce cleaning costs from both the customer and supplier perspective.

As a result, the measurements not only highlighted the effects of soiling and desired quality level on cleaning time, but also revealed the importance of understanding the core of the standard, identifying dirt, and the value of cleaning expertise.
The obtained data can be used as the basis for analysing how much raising the quality level increases the cost of cleaning, because work costs make up the biggest share of cleaning costs.
The measurements also revealed factors that can reduce cleaning costs from both the customer and supplier perspective.
The report has been compiled as part of the project “Cost Effective, Need Based Cleaning – INSTA 800”.

The report has been compiled by the following companies:
Estonia - Puhastusekspert OÜ (Jaanika Kasemets, Helge Alt, Irina Kosorotova)
Finland - SSTL Puhtausala ry (Tarja Valkosalo, Sari Mattila)
Latvia - SOL Baltics (Ieva Karklina, Kurmet Vasser, Tiina Vinkmann)
Sweden - Borago Konsult AB (Thomas Andersson, Karl Henriksson)
Denmark - Glad Consulting A/S (Lonnie Eickworth, Klara Marie Mikkelsen)
Island - Solar EHF (Ingunn Margret Agusts)

Acknowledgements
We thank the following companies for their contribution to our project:
AvistaTime for the quality reporting software
Vileda Professional for the manual cleaning tools
City of Helsinki for providing the site for measurements
SOL Palvelut Oy for making the time measurements possible
Städarna i Linköping AB
Tallinn University

Published: May 2022
Published in English, Estonian, Finnish, Latvian, Swedish, Danish and Icelandic.

​

 English

Estonia

Latvia

Denmark

Island

Swedish

bottom of page